[TERMS OF REFERENCE (ToR)
Supply and Delivery of Laptop Computers and Multimedia Projectors for BORESHA ELIMU MBOZI Project]
1.0 Background
SHIPO is implementing the BORESHA ELIMU MBOZI Project in partnership with the Pestalozzi Children’s Foundation (PCF) to improve equitable access to quality primary education in 30 project schools located in Mbozi District, Songwe Region, Tanzania.
The project seeks to strengthen teaching and learning through improved school governance, teacher professional development, digital learning, child-centred pedagogy, and climate-resilient education systems. The implementation of the new national curriculum requires teachers and schools to integrate ICT into teaching and learning. However, most schools lack adequate digital equipment to support curriculum delivery, lesson preparation, teacher professional development, school management, and digital reporting.
To address these gaps, the project intends to procure and distribute laptop computers and multimedia projectors to the 30 project schools. The equipment specifications comply with the Government of Tanzania ICT Policy (2020) and the recommendations issued by the ICT Officer of Mbozi District Council.
2.0 Objective
To identify a qualified and experienced supplier to supply, deliver, install where necessary, test, and commission high-quality laptop computers and multimedia projectors for 30 primary schools under the BORESHA ELIMU MBOZI Project.
3.0 Scope of Work
The successful supplier shall:
Supply brand-new and genuine laptop computers and multimedia projectors.
Deliver the equipment to Mbozi District Council or another location specified by SHIPO.
Verify that all equipment complies with the required technical specifications.
Install and test all equipment before handover where applicable.
Provide all accessories, manuals, installation guides, and licensed software.
Provide warranty documentation and after-sales support.
Instruct designated SHIPO representatives on basic operation and warranty procedures during delivery.
4.0 Technical Specifications
A. Laptop Computers
Quantity: 30 Units
Each laptop shall meet the following minimum specifications:
The specifications above comply with the guidance issued by the ICT Officer, Mbozi District Council in accordance with the Government ICT Policy (2020).
B. Multimedia Projectors
Quantity: 30 Units
Each projector shall meet the following minimum specifications:
5.0 Deliverables
The supplier shall deliver:
30 HP Laptop Computers.
30 Epson Multimedia Projectors.
All accessories supplied by the manufacturer.
Licensed software certificates.
Warranty certificates.
Delivery notes.
Inspection and acceptance report.
User manuals.
6.0 Supplier Qualifications
Interested suppliers should demonstrate:
Registration under BRELA.
Valid Tax Identification Number (TIN).
Valid Tax Clearance Certificate.
VAT Registration Certificate (where applicable).
Experience in supplying ICT equipment to Government, NGOs, or development partners.
Authorization from manufacturers or authorized distributors is an added advantage.
Evidence of similar assignments completed within the last three years.
7.0 Warranty and After-Sales Service
The supplier shall provide:
Minimum one-year manufacturer warranty.
Technical support during the warranty period.
Replacement or repair of defective equipment at no additional cost.
Availability of local maintenance and technical support services.
8.0 Delivery Schedule
All equipment shall be delivered within 30 calendar days after signing the Purchase Order or Supply Contract unless otherwise agreed by both parties.
9.0 Evaluation Criteria
Bids will be evaluated based on:
Compliance with the required technical specifications.
Experience and capacity of the supplier.
Warranty and after-sales support.
Delivery schedule.
Value for money.
Availability of genuine licensed software.
Compliance with statutory requirements.
Only bids meeting the mandatory technical requirements will proceed to financial evaluation, by 10th Aug 2026.
10.0 Payment Terms
Payment shall be made after:
60% after signing the agreement
40% after successful delivery of all equipment.
Inspection and acceptance by SHIPO.
Submission of an original invoice and delivery documents.
Verification that all specifications have been met.
11.0 Reporting
The supplier shall report to:
SHIPO
Finance Manager
Copy: BORESHA ELIMU MBOZI Project Coordinator
SHIPO’s General Manger
Respond the Supply Service application to: info@shipo.or.tz
The supplier shall coordinate delivery, inspection, and acceptance with SHIPO and the Mbozi District Council.
